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Solved: Microsoft Outlook 2003 mail merge problem please help!!

Q: Solved: Microsoft Outlook 2003 mail merge problem please help!!

we are running office 2003. when doing a mail merge in outlook from our contacts list
word is inserting a blank line into some of the contacts between the address line and the city line.
address line 1
address line2


has anyone else come across this annoying glitch and have any ideas how to fix it???
if you can your a star!

A: Solved: Microsoft Outlook 2003 mail merge problem please help!!

7 more replies
Answer Match 101.22%

I am trying to merge an outlook contact file with word mail merge. I am getting the follwing error msg after I select the file:

Microsoft Word

This operation cannot be completed because of a dialogue or database engine failures. Please try again later.

Thanks for the help

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Answer Match 101.22%

I have attempted to print out mailing labels from my Contacts Folder in Outlook 2003 without success.

I list here the steps taken so far :-

1.Contact page selected in Outlook containing all the addresses I want to print. I then click Tools> Mail Merge.
2. In the MM Page I have selected;- All Contacts,All Contact Fields & Mailing Labels
3. Selecting "OK" launches MS Word with instructions to click "SETUP" in Section 1 of the MM Helper Page which now appears.
4.When this is clicked , the "LABEL OPTIONS" Page appears
5 Here I select "AVERY A4 & A5 sizes" with Product Number of L7160.
6.cLICKING "ok" brings me to the Blank Label Page with MM Helper Page still superimposed on it.
7 There are 3 choices on this page with the 3rd choice "MERGE" greyed out.

I only use the Mail Merge facility rarely , the last time was almost a year ago , but I seem to remember that the 3rd choice here . i.e. "MERGE" was not "greyed out" the last time I used this facility.

Any advice as to how to resolve this would be appreciated.

A:Problem with Mail Merge Office 2003 using Outlook

Hello thenoo,
Refer to the links below to see if they can provide you with more useful information...

About using contacts for a mail merge - Outlook -

How to use Outlook contacts with mail merge in Office Word 2003

Use mail merge for mass mailings and more - Training -

3 more replies
Answer Match 99.12%

This fixes the problem of having word show an empty address book from Outlook Contact folder when doing a mail/merge in Word.

1. I went to Outlook, clicked on Tools, then Email Accounts, then View or Change Existing Directories or Address Books

2. I then highlighted Outlook Address Book and clicked on Change

3. I then removed each address book listed, clicked on close, clicked on finish.

4. I then went to each Contacts Folder and right mouse clicked and selected the Properties option.

5. I then clicked on the Outlook Address Book tab

6. I put a check mark in the "Show this folder as an email address book"

Prior to all this each contact folder already had this checked. So God only knows why this issue existed but it did.

After doing these 6 steps I went to do a mail merge in word and selected the Contact Folder that had been showing up empty before. It no longer was empty.

A:Solved: Issue with Word mail merge with Outlook 2003

Just a tip: if you want to mark a thread solved, use the Thread Tools at the top of the page instead of double-posting and changing the title. Go ahead and mark your original thread solved, a mod will probably delete this one.

Glad you got your problem sorted.


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Answer Match 93.24%

Windows XP Professional Service Pack 1 with office 2002 plus Outlook 2003 installed, Exchange 2003 is being used as the e-mail server.

When I do a mail merge from Word 2002 to e-mail for a mass e-mailing in Outlook 2003. The process completes but there are no e-mails sent from Outlook 2003. The e-mails that were merged are never recieved by the recipents that are being set to. Help.

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Answer Match 89.46%

I am a secretary of a local society with over 50 members who need to receive a regular mailing.
I use a Windows XP operating system and I have the Office 2007 products installed.

I Word 2007 I created my newsletter and then went through all the stages of the mail merge.

My contacts were held in an excel file which was created in the 2003 version. My contacts were an email address list.

I had no problem accessing the email list and inserting the email addresses.

When I went to complete the mail merge and send the emails - nothing happened.

The word document went through the motions of sending the email but when I opend up Outlook there was no record of any of the emails being sent or received.

AS a result it does not look if the emails were sent.

I tried pasting the email list into an email but got an email message saying the message was undeliverable.

What do I have to do to make sure my Word program communicates with my email program which is working properly

A:mail merge with Microsoft outlook

Did it actually go through the motions of sending the email or did it just create the merge document? Look at this and see if it helps.

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Answer Match 88.62%


help with this would be very appreciated.

We run windows xp, word 2003 and excel 2003

we have created a mail-merge between our database of patients in excel and word, but when we come to the section where we tick the boxes next to the people required for the mail-merge we can select only 1 or 2 or 100, but when the mail-merge goes to the next section it has reverted to selecting the whole database of patients, which when your trying the send a letter to only a few people and it instead tries to print 5000+ letters is annoying to say the least.

i have tried changing the database to running from access, and i have started fresh and re done the mail-merge letter but this is all to no avail as the same error occurs???

any ideas,
please help

A:Mail merge problem using excel 2003 and word 2003

There may be some bad data within the columns that may be causing your issue. Look to see if there something out of the ordinary within the dataset you are trying to use for the mail merge. I think one may be column headings with spaces in them and another may be where two or more rows may have meen merged in your spreadsheet.

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Answer Match 88.2%


When you send an e-mail or receive one from outlook, by default it looks for the person in your contacts and puts the display name up instead.

But when reading the e-mail it displays

John Doe [mailto:[email protected]]
To: Jane Doe

How do you get rid of the mailto:etc,etc ??? I would prefer a hyperlink instead of the mailto because then it reveals the person's e-mail address.

I know you could just hover over it or click on the hyperlink to find out the e-mail, but I'm just asking for the purpose of printing. I don't want my e-mail address shown in a long stream of E-mail send's and replies between a friend when I print it.

If there is a setting in Outlook to turn this off, please let me know, I fooled around with everything and I cant get it to work.

- Drew

A:PROBLEM: Microsoft Outlook 2000/2002/2003 E-Mail Display

Under "tools/options/prefrences/e-mail options/advanced e-mail options " You can select "automatic name checking" which I think will convert the mailto to a name if it is in the global address or contacts list. I don't know what that does to people you send to I would think it depends on their setting...

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Answer Match 84.84%

I have a need to Automate basically everything in regards to a Mailmerge.
I have successfully created a Main Document and even a datasource to grab the data from. I've done this several different ways. ( utilizing both the current wizard & adding the MailMergeHelper to my toolbar ).

The problems lie in trying to get this to work via macros.

If I try and load the main merge document, and then use a macro to 'Get The Data Source", it doesn't load properly. I get M, &M_1 as the only records.
I created the Macro by hitting RecordMacros and having the VBA record my steps. Obviously something is missing. Is there another command I need to add ?

If i allow the document to load the data upon startup
i get macros disabled... Any idea why that could be happening.

This should not be this difficult.

Any help is greatly appreciated.

Mindy Jeanne

A:Mail Merge 2003 - Macro Problem

Make the mail merge main doc and have it set up with the data source already. Save it as a document.

Record a macro that opens the file and creates the mail merge to a new document, and print it.

That macro code will, by default, appear in your file. Hit Alt+F11, double-click "New Macros" under Take everything out of the code after Sub Yourmacroname() and before End Sub. Delete the two remaining lines.

Double-click THISDocument under YOUR document on the left of the screen. Hit the General dropdown and choose Document. Make the other dropdown say Open. So you should now have the title and End Sub of a macro that runs when the document is open. Paste the code between the sub and end sub lines.


Oh, and set macro security to low. Many would say they don't recommend that, but the truth is, there are no WORD macro viruses running around anymore--people are having too much fun with email viruses to mess with Word anymore.

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Answer Match 84%

When I create a mail merge to merge number into a letter, the numbers show up with 14 decimal places. I am not trying to input money or any other number format into my letter, just simple two digit number. The number should look like 4.16., but looks like this: 4.1699999999999999.

I've tried changing the format in Excel, but no luck.

Any suggestions?

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Answer Match 83.58%


Im trying to merge into a word doc. In the access databse there is a table that consists of

Recommended By
Area they live in

I was wonder if anyone can help me with the VBA for the button?

Thanks in advance.

A:Solved: Access 2003 mail merge VBA

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Answer Match 81.48%

I'm having trouble with Outlook and receiving one email over and over again. I use Outlook to check my Yahoo mail and I was sent an email from an AOL address. What is happening is that the same email comes in each time Outlook refreshes to check for new mail. Could anyone please help with this problem? Thanks in advance.

edit: Went into Yahoo mail and deleted the repeating email. It seems to have done the trick. Should have tried that before posting. Thanks anyway!

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Answer Match 81.48%


Recently I must have done something inadvertently in my outlook as I can no longer open links in any email messages. When I try, the following message appears: "This operation has been cancelled due to restrictions in effect on your computer. Please contact your system administrator." By the way, it is a home computer and I am the system administrator. I called Bell Support as I thought maybe it had something to do with the new McFee Virus Protection that Bell switched to but the issue appears to be related to something I may have done in outlook myself. The tech could not locate the problem. Any ideas? In order to open link I have to cut and paste it into google or such but with some links, this does not work. Any help on this issue would be most appreciated. I am not particularly tech savvy so please keep this in mind when you respond. Thank you.

A:Solved: Microsoft Outlook 2003 Problem

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Answer Match 81.06%

Hello all, I'm having a problem using mail merge with Outlook. We usually send out a mass email once or twice a month, and have had no problems with it, up until a few days ago. The problem being that the option to mail merge has just disappeared from the tools tab, nor am I able to find it in the customize tab either. I'm fairly useless with outlook as it is, and am even worse when stuff goes wrong in short, help!

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Answer Match 80.64%

Hi All

OK when I compose an email, font is in 12 Arial Narrow, but the email when it reaches the recipient and also my sent folder the font is quite tiny, why does this change?

I have been to Tools > Options > Stationery and Fonts - I clicked on all three > Choose Font Options and they are all under Arial Narrow 12, this text is more than big enough when I am composing the email but for some reason it changes, does anyone know where I must go to stop the fonts changing when its sent? (yes I did click apply when i reset the font size)

Do I have to increase the font size to something like 26 for it to be normal size in recipients email in boxes?

It's really stumped me, I know my email did not always do this.

Any suggestions greatly appreciated

Forgot to mention - Microsoft Office 2003 has all its updates and I am using XP Pro which is all up to date also.


A:Solved: Microsoft Outlook 2003 font problem

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Answer Match 80.64%

When I'm using Microsoft Outlook 2003 and try to add an attachment to my e-mail everything locks up. It happens when I click the attach button & get the "insert file" box. When I click the "Look In" drop down menu that's where it locks up. Anyone know what would cause this? It has worked fine up until last night. (I'm runny Microsoft-XP Home Edition)


UPDATE: I just tried changing a jpeg on a Microsoft Publisher 2003 file and it locked up too. Any help would be appreciated.

A:Solved: Microsoft Outlook 2003 Attachment Problem

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Answer Match 80.64%

Hello people. Thank you for reading this! I have a problem. I use MS Office 2003. I just bought a new computer since my old one was just dying. That's a different story. I took the PST file from my old one, and put to work on my new machine. Now, when I click on CONTACTS, below MAIL, I see all of my contacts. But when I compose a new massage, and click on "TO:” there is nothing there!! So in order for me to write a letter to a contact, I need to open up my "Contacts" and RIGHT CLICK on one and choose "Compose a New Message", which is totally unacceptable because some e-mails I write, I want to have multiple receivers of. Everything else is fine. All of the folders and subfolders I have, are there. Just this. Please help??

A:Solved: Microsoft Office Outlook 2003 Problem

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Answer Match 80.22%

Maybe the Office 2002 gurus out there can direct me to a solution to this pesky problem...
When I try a mail merge to make mailing labels with Word 2002, I always use my Outlook contacts for the data.

However, Word always gives me an error message that says that Outlook is not configured as the defualt mail client. It instructs me to make the changes in Outlook and to try again.

I've been in Outlooks Tools menu, as the help files tell me, and have checked the settings, and made sure the box is checked to configure Outlook as the defualt email program, but Word behaves the same.

Any suggestion?

Ken C.
Chino Hills, CA

A:Problem getting Word to use Outlook for Mail Merge

Try this, go to contol panel, click on internet options and on the program tab set Outlook as the default email program.

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Answer Match 80.22%

I changed from outlook express to outlook 2003. Imported my addresses and lists. Most of my distribution lists work fine. But my largest one does not. When I tyry to send the email I get an error message that reads "an internal support function returned an error." And it will not send out the email.
What can I do to either fix my list or get 2003 not to care about it.

A:Solved: Outlook 2003 E-mail group distribution problem

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Answer Match 79.38%

I've seen this issue on other postings but have not seen the answer yet.

I have Vista, Outlook 2007 and Office 2003.

1. I have been trying to send an email merge (works fine on my other XP machine with office 2003) in HTML. I can send a merge in text, but the HTML option yields nothing. I purchased outlook 2007 because Msft Mail was not working either. I am about to throw out outlook 2007 and try to downgrade to outlook 2003 to see if this option works as it does on my XP machine. Any ideas before I totaly frustrate my wife by reloading her software again?

2. When the "text' email merge is initiatied, I get a message for each mail that asks me to accept that another program is trying to send an email. This seems to happen for each email which could really be a problem for several hundred emails. I have tried turning off the firewall but the box still appears. This whole Vista thing is making me crazy. I have to reconfigure my outlook 2003 and transfer the list of names and the word doc to my xp laptop just so I can send the mail merge. What is the setting to turn this off?

I am wondering why I paid for Vista, and the Oulook 2007 sw. Sorry, just frustrated. This should not be so difficult.

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Answer Match 79.38%

Trying to perform mail merge using outlook contacts

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Answer Match 78.54%

I am using the mail merge wizard in Word 2003 to create address mailing labels from a mailing list I saved in an Excel 2003 worksheet.

Everything is fine, I've tested is several times. But there's one very aggravating little problem.

The labels are all created with a space in front of the first line (name) on each and every label.

I want them to look like this:

John Smith
123 Main Street
Charlottesville, VA 22901

But instead they all look like this (the underscore I typed in is actually just a blank space):

_John Smith
123 Main Street
Charlottesville, VA 22901

I've tried everything I can think of.

The spreadsheet cells for names do not have an extra space in them before the names. I have one column in the spreadsheet called Name that has the entire name of the person I want to appear on the first line, so I'm not using separate values for first name and last name, it's just one: Name.

Please advise. Thanks so much!

A:Labels-Mail Merge,Word 2003 & Excel 2003-space at beg.of 1st line

Yup. It's a PITA. You need to NOT use the Address Block. Instead, insert the individual fields. See this article:

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Answer Match 78.54%

I am having a similar problem to BillyJilly, except that I am running Outlook 2003 and he is running Outlook Express. Some emails get stuck in my Outbox and don't go to the Sent Items folder. However my recipient does receive the mail over and over until I physically delete it from the Outbox after the first "send". It is normally only mails with large attachments, 750Kb or larger. Sometimes I get an error message after it has tried to send and sometimes not. I am running Windows XP Professional 2002 (SP2). I connect to our office server to send and receive mail. Part of the problem is that although I know that the mail was sent (because I receive irate emails telling me to stop re-sending the mail), it doesn't go into the Sent Items folder so I can't search for it later. I have set Outlook to Send/Receive automatically. It also happens if I send mails to my colleagues in the office via the server i.e. not using my ISP. Any help will be appreciated as Microsoft can't solve the problem.

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Answer Match 78.54%

I have a couple of users who use Stationary and a signature file when sending and replying to e-mail using Microsoft Outlook 2003. Although when they compose and send the message it is single-spaced, when it is received everything is double-spaced. Does anybody else have experience with this and have a solution?

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Answer Match 78.54%

Hi - just looking for some help as getting a bit annoyed cos it's not working

I've got a table which contains people's details.

What I'm trying to do is if the person has no date of birth on file (i.e. they are over 18 year of age) for the merge to put a tick into a column, but if the person has a date of birth on file (i.e. under 18 years of age) for the merge to leave the column blank.

The column after this will contain the date of birth (if any).

In the over 18 box I've put the following function:

As each form will contain anything from 1 to 8 records, the lines which wouln't contain any merged data (i.e. if only 4 names to merge into a form, the last 4 rows of the form would be blank) - but it keeps merging in a ticked box for all the rows, even if there is only one row of data.

Hope this makes sense.

Thanks in advance for any help/advice.

A:Mail Merge - Help with Word 2003 & Excel 2003 using IFstatements

This does not sound like a merge function, it sounds like you are just validating data in a cell and based on that cells content putting a check in a check box.

3 more replies
Answer Match 78.12%


i have formated my pc and i had outlook 2003.

befor the format i backed up my mails by using the software abf outlook backup (trail version)

after the format i installed office 2007 and i am using now outlook 2007, but when i am traying to delete items from inbox, i am getting black line ,right on the deleted item (line like when we have a list and we want to delete it with pencil by mark it with line on it).

now, when i press right mouse on the "deleted item with the line on it", i have option to cancel the delete, but all i want, is to delete the items for good..and now i ahve this items on the inbox and even when there is this line on them, they are not in the deleted items folder... do i delete them fro good?
also , in the backup folders, delete works fine, but i can't delete normaly from the new inbox folder.

thanks ahead.

A:Solved: problem with delete mail (microsoft outlook 2007)

6 more replies
Answer Match 77.7%

this confirguration has been a nightmare can download all folders from aol on the above but cannot send any messages as when trying it automatically cuts off the mobile broadband any help would be appreciated to configure Microsoft outlook 2003. as every time I try to send an email just get error messages

windows xp pro and 3 mobile broadband
Thank You

A:configure aol mail with microsoft outlook 2003 and 3 mobile broadband

I use 3 mobile broadband also - have you ever tried their technical support? My advice is to never bother - I ended up giving him the technical support down the telephone!

I think the mobile broadband operates as a dial up connection. If you go into Tools > Options > Mail setup tab > Look under the dial up panel at the bottom of the dialogue box > Make sure that the "Hang up when finished with a manual Send/Receive" is not ticked.

Let me know if this works.

3 more replies
Answer Match 77.7%

I am upgrading lots of stuff here in the office, but I need to keep the inter-office email communications working between the old and the new.

We have a working system with Microsoft Mail Post Office that is located on a NT file server and can be administered from a win98 pc. We currently use this for inter-office email, and connect to the internet for all other email.

I am tring to configure Outlook 2003 to recognize the accounts in the post office using the Exchange Server. I am not able to get outlook to communicate.

The post office does not have a name, just a path to it. I put the path as the name of the Exchange Server and provided a valid User Name. When I "check name", I get an error. "The action could not be completed. The connection to the Microsoft Exchange Server is unavailable. Outlook must be online or connected to complete this action." I get a similar message whe I run Outlook.

How can I get this configured right? BTW, I can see the network path to the PO Box and have a drive mapped.

New PC and OS is WinXP Pro

A:Can I setup Outlook 2003 with Microsoft Mail Post Office?


3 more replies
Answer Match 77.7%

I'm using Word 2010 on a Win 7 machine. I'm having problems with mail merge in that when the merge is complete and I click on "OK" once the mail dialog has been completed, nothing happens. My e-mail client does not open up, nor do I see any messages in the outbox. This used to work just fine with Windows Live Mail and Word 2007. I then installed Word 2010 and it does not work now. Any suggestions from anybody? Any assistance would be MUCH appreciated. Microsoft is no help - impossible to contact.

A:Solved: Word 2010 e-mail Mail Merge Problem

Word and Outlook have to be same version.

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Answer Match 76.44%

Using Outlook 2003, Part of MS Office Professional Edition 2003, which has the capability of having multiple, separate & complete email addresses, each functioning in their own profile.

E.g. I open Outlook and it gives me a drop-down box to choose which email I want to go to, say email1 or email2.

Email1 has 2 "Contacts" areas defined.
1st problem is how to combine and synch these two. I don't want two.

Email2 as 1 "Contacts" area.
2nd problem is to combine the contacts from Email1 with Email2.

I thought these were *.pab files, but a search for *.pab comes up empty.
I do find multiple *.pst files

Any suggestions?


A:Help with Contacts Merge in Outlook 2003,Part of MS Office Professional Edition 2003

Oh, and I need tips on how to make SURE I've got the existing stuff backed up before I mess with anything. This isn't my computer I'm working on, and there are 4000 contacts involved.

1 more replies
Answer Match 76.02%

I'm using Office 2003. I went through the steps of doing a mail merge from word. I selected the Outlook contact folder I wanted to use and it shows no contacts in it. However, there are plenty of contacts in that folder. So I tried another contact folder and it worked just fine. Any suggestion on this one folder?


A:Solved: Word mail merge shows empty outlook contact folder

Right-click that Contacts folder and hit Properties. Go to the Outlook Address Book tab and make sure it's checked to be seen as email address book.

3 more replies
Answer Match 74.34%

I have an excel spreadsheet with about 156 addresses, I am using word to try and merge them into labels so they will print. I am able to merge but it only takes 30 of them and prints them, somehow I am missing the other 120 or so. What am I doing wrong and why is it only printing one page?

A:Solved: Mail Merge Problem

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Answer Match 74.34%

The data file contains two columns labelled as Day and date respectively.

The Date column contains sequential dates in the format " 26th September 2008".
The main word document contains the <<Day>> and <<Date>> mergefields.

However when the word document is merged with data file the date is displayed as 26/09/2008 and not as 26th September 2008.

The day is displayed correctly.

How do I rectify this problem ?

A:Solved: Mail Merge problem

6 more replies
Answer Match 73.92%

I have a list of records that will be merged from either an Excel worksheet or an Access database. The ID Number field repeats for multiple records but I would like the merged document to show the ID field once but list all records with that ID as on the same document page(s). When the ID number changes, then the next group of records are merged under that ID. Can this be done?

A:Mail Merge in Word 2003

Sorry, but this is a huge shortcoming of Word.

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Answer Match 73.92%

I work for a management company, so we use Office 2003 (Basic Edition) for a whole bunch of stuff. My question has to do with the Mail Merge option in MS Word. I type all the leases for my company, so being able to use the Mail Merge would be awesome. I am not very computer literate, and was wondering if anyone knows a good site for a tutorial, or if they know how to use the Mail Merge option. Any help would be greatly appreciated. Thanks a lot.

A:Help With Word 2003 Mail Merge

Check the Microsoft Office website: Use mail merge for mass mailings and more.

1 more replies
Answer Match 73.92%

Im trying to get our program to work with MS Word 2003.

our program is a 16bit superbase based program.

when doing a mail merge, it will open word but will not merge the info in.

I get an Application not responding error.

This works fine when the user is logged in as a Power User, but not when logged in with Limited Access.

The info is exported to a text file first, and then merged into a word template (.dot).

it doesnt even bring up the letter to merge into when i get the application not responding error.

does anyone know what the routine for importing info into word is, or if any folders associated with word / windows requires the user to have full control over?


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Answer Match 73.5%

i have created a mail merge, ready to finish and print, when i choose print, a ms office box comes up that i can type text in then when i click ok, it comes up again, the docs print, after i click ok on each box, i can't do that for all the merge because some of then are 300 pages! so frustrating, tried troubleshooting for hours with no luck, seems to be with the printing, the merge seems fine and has no errors, data source is a simple spreadsheet into the word doc...

A:Solved: mail merge printing problem

6 more replies
Answer Match 73.5%

This is the first time I've tried to use the mail merge function in Office XP (I have been using Office 2000). I got the letter and envelope to both work, finally. However, whenever I try to merge an Excel list to make labels, it insists on printing only ONE label per page, not the 30 that are actually on the page. I'm using Avery 5160 labels, 3 across, 10 down. The proper template comes up when I choose the label. I insert the address block in the first label. <<Next Record>> automatically appears in all other labels on the page. When I click on Preview your labels, an address appears only in the first box. When I click backward for forward on the preview button, all of the names appear--but only in the first box. I did try to print thinking that, when printed, they would appear as 30 different labels on each page. But it prints out only ONE label per page. Quite a problem when I have almost 600 labels to print. PLEASE HELP!! I HAVE TO PRINT THESE 600 LABELS BY WEDNESDAY EVENING!

A:[SOLVED] Office XP Mail Merge Problem

7 more replies
Answer Match 73.5%

When trying to import an excel list into mail merge.
I get the errror "document locked for editing" and I cant continue. Does anyone know what is happening. Im not using it elsewhere and it used to work!

Thanking you for you help


A:Solved: Word Mail Merge Problem

did you tried to do it in safe mode and checked.
try saving the excel file with a different name and then try mail merge

2 more replies
Answer Match 73.5%

I used Word 2007 for mail merge to send about 1000 mails to my prospects
After I click the Merge and Complete button, for every email it sends, outlook pops a warning
"Some program is trying to access to send email. If it is not ok, click deny and check your virus settings ..."

I am forced to click "Allow" for every mail, this is too much to take for the number of mails I am sending
Is there a way to disable this warning system when I am doing a mail merge

Kindly help

Thanks and regards
Sasi Sekar K

A:Word 2007 - Outlook Mail Merge Warning for every mail

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Answer Match 73.08%

I am doing a mail merge with Word2003 - the database info is in an Excel 2003 spreadsheet. The mail merge works just like it always has - UNTIL I get to the last step - Update All Labels. At that point only the first three labels and the LAST two labels on the first page and miscellaneous labels on the next page are populated with information. I do not have this problem on my desktop but I do on my laptop and others have been experiencing the same problem. 11.6359.6360 SP1 is the version of my Word2003 and 11.6355.6360 SP1 is the version of Excel2003. Thanks-Char Gorak

A:Mail Merge Problems with Excel 2003

Closing duplicate, please reply here:


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Answer Match 73.08%

hi all,

i'm hoping someone on here has an answer to my dilema...

we recently upgraded from Office 2000 to 2003 and have run into a problem when trying to do mail merges between the Office apps. i'll do my best to explain:

1.) data in entered into an Access DB that creates job-sheets
2.) this can be printed / emailed to others (done via Excel to Word using Mail Merge)

with 2000 (on which it was developed) everything worked as it should, but since upgrading to 2003 the data is no longer getting across.

what it throws back is 'This method or property is not available because the document is not a mail merge mail document.

after discussing this problem with our database manager we think it might be because of the following:

you'll see that in 2003 the 'No' option is highlighted by default, in 2000 the 'Yes' option was highlighted!

anyone know a work around this?

currently the 'action' is dictated by VB code with a button on the Access DB entry form.

hope someone can help!

thanks in advance.

Neil Merton

A:Mail Merge & 2000 to 2003 Upgrade

Here ya go...let us know if it works:

2 more replies
Answer Match 73.08%

How in the world can I save a mail merge data source in Word 2003 as a .doc file? Thanks.


A:Word 2003 mail merge question

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Answer Match 73.08%

I am making up mailing labels using Excel 2003 and Word 2003 on XP computer. As I go through the set up I noted that when you select a field and hit a space or return all it does is add the same information again.
I have had to enter all the data in a row and then edit by adding spaces and returns to make the label come out correct.
Seems there must be a better way than this. Office 2000 had a very good system.
What if anything can I do the make this work right.
HP 2.66 Ghz CPU 512 RAM

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Answer Match 73.08%

Hi, I am doing a mail merge for labels for Christmas cards. I am trying to
insert a graphic but I want the address that I have typed to be centred
within the graphic. At the moment, when I do this, the text jumps up to the
top of the graphic and if I try and cut/paste it wont work. If I press
enter, the entire document moves down. What I'm after is the actual clipart image to be in the foreground and the text to be centred in the foreground. Could someone possibly explain how exactly this can be done please?


A:Word 2003 - mail merge and graphics...


I've moved this to Business Applications forum for more response



2 more replies
Answer Match 73.08%

I completed a mail merge using 2003 & creating a list -- If I wanted to print just the list of names & address database associated with the merge letter -- how do I do that?? It looks to be a .mdb extention, but I can't seem to locate it on it's own!!

For the life of me, I can't figure it out! I think I preferred the old mail merge - when you had to create two seperate files! Seemed less confusing somehow!

A:Mail Merge (Word 2003) name list

A .mdb is an access file. Do a search and then use access to open it.

That should work out for you.

1 more replies
Answer Match 73.08%

My company does utility billing. We generate over 30,000 bills a month. We have a set way of doing things, and I am having a problem. Until recently we used office 2000 to create our mail merge bills. Everything was smooth. We upgraded to 2003, and I have been troubleshooting issues ever since. We get our data from Lotus 9 spreadsheets. That data is currently saved as a .CSV file and then sorted from there. We then merge our .CSV file into a Word doc (bill form). The problem is sometimes we get errors like "Record "so and so" has too many/few data fields". I know what is causing this, empty rows or columns in the .CSV file. These can not be avoided. Is there a way to edit the registry to eliminate these messages, they are time consuming when printing. Or do you know of another fix? Thank you for your time.

A:Word 2003 Mail Merge Error

Welcome to the forum.

Within MS Word. I would just search for the double return which is what will be displaying the space in-between the rows and replace it with a single return.

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Answer Match 73.08%

I am trying to do a mail merge for address labels in word 2003 on my xp. The steps seem to make sense, but it never works! I am ok up until the address block. All of the addresses don't appear. It just says address block or just the first address on my data source. Thanks for your help.

A:Mail merge in Word 2003-Windows XP

When you get to the point where you insert the address block. Are you clicking the Update All Labels button. That will update all the lables with the address block and you will see all your addresses.

If you are using the task pane to do the merge it is on step 5 I think.
Let me know if that helps

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Answer Match 73.08%

I am doing a mail merge with Word2003 - the database info is in an Excel 2003 spreadsheet. The mail merge works just like it always has - UNTIL I get to the last step - Update All Labels. At that point only the first three labels and the LAST two labels on the first page and miscellaneous labels on the next page are populated with information. I do not have this problem on my desktop but I do on my laptop and others have been experiencing the same problem. 11.6359.6360 SP1 is the version of my Word2003 and 11.6355.6360 SP1 is the version of Excel2003. Thanks-Char Gorak

A:Mail Merge Not Completing Correctly 2003

this is what you can try
go to options in Word and on the general tab you select the box confirm conversion when opening document when you select this box you will have to select your data file in excel again and you select the DDE option
I hope this will solve your problem

with kind regards Paul

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Answer Match 73.08%

Hi, I think I have a new one for you. I've seen this problem posted on other sites and no solutions ever addressed.

I'm mail merging a a mailing list onto sheets of ten labels, a different number of labels every day, anywhere from 30-200. I've used the wizard any number of times, always with the same result, never with an option or menu that provides a fix:
-- 1st sheet looks okay -- records 1-10 appear
-- 2nd sheet, records 2-11 appear
-- 3rd sheet, records 3-12 appear
-- etc, till there are as many sheets as there are records in the database. So for today's mailing list of 45 records, I had 45 sheets instead of 5.

The first label in my template has a header that says "Research Study" followed by the mail merge fields -- custom arranged, not using Address Block or anything preset. The propogated labels all say "<<Next Record>>" in front of "Research Study". I can provide an example if needed.

It also doesn't allow me to choose the order in which the emails propogate, i.e. I can go across but not down. I've done this many times in older versions of Word without these problems. I've used the Avery system, but I have to go thru the wizard each and every time when all I want to do is make a reusable template to copy and merge new records into each day.

Please help.

A:Labels-Mail Merge,Word 2003 & Excel 2003-labels repeating ad nauseum

11 more replies
Answer Match 72.66%

Hi all,

I have never had this problem before. I have an Excel file with a number of worksheets in it, all running a macro (thanks XLGuru) that prevents the entering of duplicate data in an area of each sheet (it is a seating chart for a number of days). Not too fancy. I have the print areas set and a correct worksheet is set first to have the data taken from.
BUT, when I try to run a mail merge to word in order to print tickets, I get the following message: "Word could not re-establish a DDE connection to Microsoft Excel to complete the task."
I have tried just copyng the data to another Word document and using that for the data info, and that worked fine, so...?

Thanks again, in advance (what a great site)!

A:Solved: Word 97/Excel 97 mail merge problem

7 more replies
Answer Match 72.66%

My Excel document of addresses includes a column labeled “Zip” which contains some zip codes with leading zeros.

My Word document includes a merge field titled “Zip” in the appropriate location in the address block.

The problem is with these leading zeros. I’ve tried both including and omitting an apostrophe before the zero in the Excel document; neither gives the desired result. One way gives just a zero and the other gives the Zip Code without the leading zero.

Could you please let me know what I should do differently to make this work? Your help is very much appreciated! Thanks!

Working in Window XP, Word 2002 and Excel 2002

A:Solved: Problem with retaining leading zero in mail merge.

12 more replies
Answer Match 72.66%

I have Office 2010. I am trying to do a Mail Merge with 650 addresses on an envelope. All the fields merge fine except one. The field is Street Type (Dr, St, Ave, etc.). The field returns a value of time. 12:00:00 AM. The field settings on the excel spreadsheet are for Text.

There are no leading or trailing spaces in the field.

All other fields merge just fine and have the same settings.

Any advice?

A:Solved: Office 2010 Mail Merge Problem

8 more replies
Answer Match 72.66%

Can anyone advise me if there are limits anywhere to the number of e-mails I can send out simultaneously when using a mail merge to e-mail? I have set up and tested the mail merge and it all works fine, but I don't want to launch the real one only to get problems. I have a mailing list with 1,600 addresses, I'm using Outlook and Word 2011 for Mac to do this.

A:Mail merge to e-mail using Word / Outlook 2011 for Mac

One of the problems your going to face is getting labeled as a spammer. If your sending these internally it may not be a problem. The standard answer for this is to Outsource this if your sending over 100. Good decision not to launch the real one yet.

A detailed response to similar question in StackOverFlow

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Answer Match 72.24%

Is there any way that the address block layout can be changed.

The default is:-

Survey One Pty Ltd
Mr Jack Gordon
12 Wright Ave.,
Melbourne Vic 3000
in Australian is should be:

Mr Jack Gordon
Survey One Pty Ltd
12 Wright Ave.,
Melbourne Vic 3000

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Answer Match 72.24%

HI folks...

I have an issue where Word 2003 Mail Merge is skipping records once the document is merged and printed. The Merge document is a simple "voucher" (4 to a landscape page) with the user name and section being pulled from similarly headed columns in the data source document. Im using a simple (4 column) Excel data source with about 250 records.

When i merge and preview all records, every 5th record is skipped. When i got into the data source and view/edir records, i can see the skipped records and they are selected etc etc...even if i change the sort order in the data document, its still every 5th record that is skipped.

Ive tried using both an excel data source doc and recreated it ihn Word 2003, but i stillg et the same bad result.

Any ideas, or is this as clear as mud to you?


A:Word 2003 Mail Merge - skipping records

It looks like you have a <next record> field at the end of the printing page, so the next record is skipped.

So it prints 4, then sees the <next record> and skips that one then gets the next 4 etc.

2 more replies
Answer Match 72.24%

Hi folks ... I am trying to get my holiday letter labels printed and the Word 2003 Mail Merge is driving me crazy! I am running Windows XP and using my contacts from Outlook 2003. I get all the way through the merge process, everything looks perfect, and then all I get is one page printed out of what should be 6 - 7 pages of labels. Help!

A:Printing Labels from Word 2003 Mail Merge

Sounds to me like you're using the VIEW button to see the merge results. You need to go ahead and DO the merge. See the steps here:

Pay particular attention to the Propogate Labels button.

2 more replies
Answer Match 72.24%

hello everyone

im having a bit of trouble configuring an e-mail account for a friend of mine

the situation is that i set up a pop3 account using the the pop3 server supplied with his website provider so he can recieve e-mails sent to [email protected]( unfortunatly his website provider doest supply an smtp service ) so i had to use his isp's smtp server to send outgoing mail .( which requires a different login and pass to use)
the problem is that when mr jones is sending e-mails outgoing mail
the recipient are seeing that the mail is sent FROM mr jones ( [email protected] ) when he would like them to see mail sent FROM mr jones ([email protected])

what i was wondering is , if there is a way to change the domain name on outgoing e-mails . i mean the e-mails show the pop3 address on them instead of the smtp address .

thank you for your time everyone .

A:e-mail problem on outlook 2003

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Answer Match 72.24%

Failure Of Sending Word Doccument To Mail Recipient. What Could
Be Wrong??:: :

A:Outlook 2003 E-mail Problem

I've closed this once already, now I'm doing it again.

The problems sound very related. And you've provided so little information that its a waste of the forums time to even reply to this.

Continue here:

1 more replies
Answer Match 71.82%

Using Excel 2003, I have names and addresses and some other information across 5 different workbooks. I'd like to be able merge these tables into a single table, preserving unique records and avoiding duplicate records. The format varies across the workbooks, but we can make it the same if needed. Tools/"compare and merge workbooks" is currently grayed out. Can you tell us how to do this?

A:Solved: help with excel merge (not mail merge)

9 more replies
Answer Match 71.82%

Computer: Dell Inspiron 6000 with 1.5 GHz Pentium M processor and 2 GB of RAM.

Windows version: XP/Pro SP 3 (V. 5.1 Build 2600.xpsp.080413-21111 : SP 3)

Word version 2002.

I have 2 problems with using the Outlook version 2000 Mail Merge feature.

Problem 1:

I want to Mail Merge Outlook contacts into Mailing Labels. however, there is a field missing from the available fields after I complete the all the steps.

I tried this 2 ways:

1. All contacts in current view/All contact fields

2. All contacts in current view/Contact fields in current view--after adding the Categories field to the Current View

I also tried adding a user-defined field and then tried both choices above.

In all cases,the Categories field or user-defined field is missing from the available fields: missing from the Insert Merge Fields and missing from the Mail Merge Recipients dialog box.

Here is the sequence I use:

Open Outlook

Click on Contacts shortcut (or View/Go To/Contacts)

Tools/Mail Merge

Select All contacts in current view/All contact fields from the dialog box choices. Select Mailing Labels from the Document type drop down box.

Click OK

Click OK on the warning message: "Outlook has created a MailMerge document...."

In the Mail Merge Helper dialog box, click on Main Document/Setup

Select the label product/type from the Label Options dialog box. Click OK

Click on Data Source/Get Data/Use Address Book. Select Outlook Address Book. Note that the Categories field is not include... Read more

A:Missing field(s) in Outlook contacts using Outlook Mail Merge

I would export my contacts to an excel spreadsheet then run mail merge. You never know whats going on inside outlook...

1 more replies
Answer Match 71.4%

Have been using the same three mail merge files in one folder for 2 years.

Yesterday I decided to delete some of the records that were no longer needed.

After doing is I added some new records and tried to print the sticker forms that we use for Service Agreements.

Stick form file would not load and I received an error message saying ........***..... is a mail merge main document. Word cannot find its data source.

No file names were changed and no locations for files have changed.

How did this happen when I only deleted some old records?

How do I recover from this?

I know nothing about mail merge and am using a system set up my a former employee

Please help. I still have all my data but can not print sticker forms!!

I ever made a copy of the files in the folder before deleting the old record and saved it to my flash drive calling the folder "Old".

It will not run properly ever when I try using the old files.

Do I need to move them into my documents were the other folders is???

Thanks in advance for any help.

A:Mail Merge in Word 2003 can not find data source

6 more replies
Answer Match 71.4%

I have consistently had a problem with the Find Entry icon not working. It may find an entry once then quit working, I have to search for the entry using the arrow keys to scroll through the entrys of the mail merge. What can I do to make the find entry work properly.
I am using Word 2003 on a hosted network using XP. Hope someone can help me.
Thanks for your time, Mark Strohmeyer

A:Word 2003 Mail Merge Find Entry not working

9 more replies
Answer Match 71.4%

For some reason I can't get the email alert popup to work. I have all the appropiate boxes checked. I have a sound assigned for new messages and I have Outlook as the default email client. I can get the preview to work in the options menu and can control how long it stays on the screen, etc. but it won't work when new mail comes in(even though new messages appear in the inbox). Outlook Express will give me a sound and show a new mail icon in the tray if I'm using it.
Is there anything I've missed?

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Answer Match 71.4%

Help PLEASE!!!

I have just set up a new machine for my familly - using windows XP.
The problem is I have loaded MS Office 2003 - (Student/Teacher), and only one of the user accounts is getting new email. There is only one POP3 account for the computor - and so everyone needs to be able to use and send the email when logged on as themselves.

I have 1 admin and two user accounts on XP. All three users can view Outlook, but only one of the users (not the admin user) can view and receive the emails etc.

Any clues as to which settings I need to change to allow all three users to 'log on' and view the email and messages. - PS contacts can be viewd by all three.

A:Outlook 2003 mail 3 users problem

So you have 3 users, and only 1 email address? I get this from:
"There is only one POP3 account for the computor"

If so, then there is going to be a different solution than if everyone has their own emails.

To get everything setup though, you will need to get:
POP3 server name
SMTP server name
and the username and password for every email address that needs to be setup. Answer these questions (you don't have to tell use any of the servernames, or usernames or passwords. As long as you know them)

Once we have all this information I can run you through to set it up properly.

6 more replies
Answer Match 71.4%

I have a problem with my Outlook 2003. Often, but not always, when I recieve mail into my inbox it will be duplicated, and this is very annoying. I have looked on the microsoft support website and they have a fix for exactly this problem, however it was a fix that came with the outlook service pack 2 update, something I already have. Therefore I was hoping that someone could help with this problem. I'm not sure which details you may neeed about my Outlook but I will post them if you have queries.

Thanks for any help.

A:Outlook 2003 Duplicate E-mail Problem

I am having this same problem.

Need help as well.

1 more replies
Answer Match 71.4%

I keep this error message below everytime I try to make/setup an email account from Microsoft outlook 2003...


I have never had a problem before setting up email accounts through my computer. The only difference is this computer is XP SERVICE PACK 3. Could someone please let me know what is going on?



A:Problem setting up mail for Outlook 2003

It seems that the Microsoft Outlook profile is corrupted. Try creating a new user profile:

1. Go to Start -> Control Panel ->Mail icon.
2. Click Show Profiles.
3. Click New Profile and type a name.
4. Add the e-mail account in the E-mail Options.
5. Type the server name and user name.
6. Cick on Check Name.
7. Change the default profile to the one you have created.
8. Open Outlook and add your archive file by going to File -> New -> Outlook Data File.
9. Select your archive file.

Source: ?Patricia Guerrero, clients and mobility expert (found on

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Answer Match 71.4%

I am running Vista Premium Home and, while I am able to send mail in Outlook 2003, I am unable to receive it. I am having the same problem with Windows Mail, Live Mail, and Thunderbird.

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Answer Match 71.4%

I am trying to mass e-mail to a list of contacts on both my outlook contacts or an excel spreadsheet.

I am having a hard time trying to merge and then e-mail the test messages. We usually use Lotus notes, but I have a seperate account in Outlook that I am using. I have set outlook as the default mail program and for some reason when I finish the merge nothing happens and no e-mail is getting sent.

Does anyone hav any ideas of how I can get this to work or what else I can do for troubleshooting.

Thanks so much in advance.

A:Mail Merge in Outlook 2002 for e-mail

7 more replies
Answer Match 70.98%

I have been working on this for hours! I have a simple voucher, 5 per page, that each requires its own unique code. The voucher is in JPEG format so I copied and pasted it into a word document. Then, I created a text box for where the code will go. I have the list of codes in a seperate excell document. Now, I created a directory mail merge list and once I merged, it show up 5 vouchers to a page (great!) BUT only the first voucher had a code. At first I thought it was only giving me every fifth record because every 5th code was in the first voucher at the top of the page. Then, I found out the 5 text boxes were stacked on top of eachother in the first voucher's place. There are thousands of these codes so I can't go through and manually move all of the text boxes. PLEASE HELP! I have no idea what I'm doing!

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Answer Match 70.98%

Using microsoft office 2007, I created invoices for service business, w/ a database in Excel, which is also a contacts folder in outlook. When I try to run the mail merge wizard, it will not allow me to edit my recipient just goes back to one that was once created erroneously when first setting up. I've tried changing the source of reciepients (database, & outlook folders). I've tried making changes when previewing the letter, & that doesn't work, either. If I follow the wizard all the way to the end, to the merge records prompt, it goes to a blue screen. After waiting for a response, which doesn't happen, I escape out & get a message that "microsoft office word is not responding. If you restart or close the program it will try to recover your information" I've tried both closing & restartingto no avail. Help!!

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Answer Match 70.98%

I recently moved from Windows XP to Vista 64 bit. In XP, I was having no problems selecting the recipients in the list in Microsoft Access and merge into Word. However, in Vista after I "clear all" and select one recipient, and click "ok", the Access list closes, but then adds some recipients that I didn't check. So when I merge, there are many more records that what I originally checked. Any thoughts?

A:Mail Merge Recipients Microsoft Access

Are you using Office 2003 or 2007?

These links may provide help -

3 more replies
Answer Match 70.98%

Microsoft Outlook 2003
Designated Archive file
C:\Documents and Settings\Carol\Local Settings\Application Data\Microsoft\Outlook\archive.pst

when I archive to this file, i am not able to open the archived emails. None show up when I click on the Archived Mail folder in Outlook.
Can anyone help me?

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Answer Match 70.98%

first i install word 2007 and excel 2007 and then i install outlook

office 2003, and everything is ok.
but i install the powerpoint 2007 and i receive the mail in outlook
2003 a dialog box open and says "please wait while windows configures microsoft office powerpoint 2007"
every time this problem again and again.
plz help me

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Answer Match 70.98%

Hi all

I have an old Access 2000 database which has a number of queries feeding mail merge letters in Word 2000. These have always worked perfectly. We are upgrading our systems to XP, and now have Access 2003 and Word 2003. We have moved everything onto new servers and set up folders exactly as they were on the old system, so for example the database and Word letters are in exactly the same places in relation to each other that they always were. But the merge letters cannot find the data source. When I open the letter and click the Find data source button on the window which appears, I can navigate to the database but the queries which are needed (and which are in the database) do not get listed in the Select Table dialog box. Basically the letters can't find their data source, despite the fact it's in the exact same spot, and when I navigate to the data source I can't see the queries I need which I know are there.

Also I should say that there is no VB code involved. Open the Word letter (in the working 2000 version) and it links automatically to the database and to the correct query which runs and then puts the data into the letter. All extremely simple. Or should be...

We're meant to be starting to use the new system ASAP and this is driving me crazy! Any and all suggestions gratefully received.

A:Mail merge worked in 2000, but can't find data source in 2003

Ok, so you don't see the queries listed, but do you see anything? Like the tables the queries are based upon?

It sounds like your data source might not be configured correctly.

Check the basics in the Data Link Properties. On the provider tab, make sure you have the right provider selected (probably should be Microsoft Jet 4.0 OLE). On the Connection tab, browse and select your database. On that same tab, make sure you have the correct username and password (if any). Use the "Test Connection" button to see if it all works. You can often ignore the "Advanced" and "All" tabs.

3 more replies
Answer Match 70.56%


I had a computer crash. Unfortunately I have learned the hard way as I never took a backup!

Anyway I have replaced my hard drive and fortunately have managed to copy all of my documents from my old hard drive ok.

What I now want to do is to copy all my Microsoft Outlook 2003 contacts and emails etc from my old hard drive to the new one..

Can somebody give me simple instructions how do do this please?



A:Solved: Microsoft Outlook 2003


I've got this sorted now.


1 more replies
Answer Match 70.56%

About a month ago when I was making a new image, I migrated from Outlook Express to Microsoft Office Outlook 2003 (always used the rest of Office but never the email till I made this image) as this is what most work places use where I have worked,

However when I open Microsoft Office Outlook I have it set to send/receive as soon as connected (is what the settings says) most of the time when I open this program it down loads strait away emails from my service provider that has arrived, but every so often it does nothing.

When I open the program I don’t even get the "send/receive complete" message which tells me that there are no emails or it has finished down loading them, and I have to click on the send/receive and then emails down load.

Would anyone know why it does not always do the down load thing every time?

I know not a biggy as far as problems go, but i never encountered this in Outlook Express. Apart from that, it's working perfectly, it's just i am not up on the knowledge as much on Microsoft Outlook as i am with Outlook Express, even though i used it in the work situation and provided desktop support for it,


A:Solved: Microsoft Outlook 2003

6 more replies
Answer Match 70.56%

Does anybody know how to get rid of the horizontal lines between emails?

In my "Sent" folder I have horizontal lines between each email. I don't have the horizontal lines in any pother folder though.

This has only been apparent since having my computer back from a repair shop (for a memory upgrade)


A:Solved: Microsoft Outlook 2003

The memory upgrade didn't have anything to do with it. It's a view setting. I don't have Office 2003 installed anymore, so I can't give you specific steps. You'll have to look over the different view settings for the various folders in Outlook to compare them and make the necessary changes.

3 more replies
Answer Match 70.56%


I have been grappling with the following problem for weeks, and would be so grateful of any assistance!

I have Microsoft Outlook 2003 and Word 2003 installed, and I use Word as the default mail editor.

1) However, occasionally when I try to REPLY to or FORWARD a message from a Hotmail email address, I get the following error:
"Microsoft Word is set to be your default editor. However, Word is not avaliable, not installed or is not the same version as Outlook. The Outlook email editor will be used instead."
It is strange that this error only seems to occur with Hotmail accounts.
I get this error with emails which are sent with or without attachments.

2) And whenever I get this error, and I try to open an e-mail I get a message saying "starting microsoft office word as your e-mail editor" which takes for ages and nothing happens.

3) In Tools-> Options -> Mail Format, the option which allows one to select Word as one's mail editor, magically becomes "unticked", even though it was ticked.
I have to then re-tick it, but if I try and forward or reply one of these mails again, the box will magically unticked and the error message will still appear.

4) Also in connection with this error, when I want to close Word I get the following message:
"Changes have been made that affect the global template - normal. Do you wish to save those changes?"

I am running Windows 7, if it makes any difference.

Many thanks in advance... Read more

A:Word 2003 as Outlook mail editor problem

Check to see if winword is running as aprocess in the background after you close Outlook. Hit alt-ctrl-del and open task manager and look in the processes tab.

2 more replies
Answer Match 70.56%

I started using outlook 2003 on my new laptop @ Vista ver 6 sp1. I am experiencing problems with sending mail. It seems as if some of my mails are never received.
A possible hint: I have 2 Email accounts defined on my outlook. I have noticed that sometimes when I am sending a mail, and am choosing say account #1 to be used for this message, later when I check the "sent" folder I find that outlook used account #2 and not #1. Also, the "From" field on the "sent" folder for this message is empty.
Can anybody help me?

A:Outlook 2003 @ Vista sending mail problem

Hi effib
Welcome to Tech Support Guy Forums!

Have you tried creating a new profile for Outlook 2003, configuring your e-mail accounts in the new profile to see if the same behavior persists, in the new Outlook profile?

This link shows the steps for creating a new Profile for Outlook 2003:
How to create a new e-mail profile in Outlook 2007 and in Outlook 2003
Let us know if that makes a difference or not.

1 more replies
Answer Match 70.56%

My Dell laptop came with Vista Home Premium 32bit factory installed. I use as my e-mail server. I originally tried to install Office 2002 and had trouble with Outlook (as is well documented in these forums). I recently upgraded to Office 2003 and have finally got Outlook working without crashing. However, receiving e-mails from Comcast is on a several hour delay from when the message first arrives on to when it appears in Outlook. Sending messages however is stalled altogether. My Pop3 and SMTP servers are set up correctly according to Comcast but sent messages remain in my outbox indefinitely and I receive the following error:

Task ' - Sending' reported error (0x80048002) : 'This task was cancelled before it was completed.'
Task ' - Receiving' reported error (0x80048002) : 'This task was cancelled before it was completed.'
Task ' - Sending' reported error (0x80048002) : 'This task was cancelled before it was completed.'

Any thoughts???

A:Outlook 2003 problem sending & receiving e-mail

Hi, srandk, and welcome to the forums.

My sister is*constantly* having issues sending mail from Outlook, whether it is through her Comcast account or through her work email server. I have a feeling they are blocking something and not telling a lot of people.

We have tried brand new computers with brand new installs of both 2003 and 2007, with no luck.

2 more replies
Answer Match 70.56%

I have consolidated several Outlook Contact lists recently; two Outlook 2000 and one Outlook 2003 into a single Outlook 2003 install. I did this by exporting each 2000 folder as a .pst file and then importing them into the 2003 Contact folder. Afterwards, I found I was missing about 100 contacts out of 1500. These were random contacts, and not from one particular .pst file. When I happened to scroll down to the bottom of the current 2003 Contact folder, I found a second "contact" listing with the missing entries. It is not a second contacts folder, it is a second "contacts" listing in the main "Contacts" folder. In other words, I have two "contacts" listings in the main "Contacts" folder; same spelling, etc. I tried to copy/move the 100 entries to the main 1500 entries but no luck. I then moved the 100 entries to a subfolder, checked the main "Contacts" folder to make sure I only had one "contacts" listing left, and then I moved them back. This created the second "contacts" listing again. I then copied both sets of "contacts" to a second subfolder, and they merged fine. I then deleted all the entries in the main "Contacts" folder and copied the entries in the subfolder back to "Contacts". When I opened it, I had two sets of "contacts" listings again. I even tried to export the 100 as a .pst file and then import them back in "Contacts"; no go.

Wha... Read more

A:Outlook 2003 Contact merge question

11 more replies
Answer Match 70.14%

I'm trying to find an efficient way to send out batches of form e-mails at work. I'm doing it manually now, which is very time-consuming and tedious and prone to mistakes.

I basically want to do a mail merge, but instead of using Word to output form letters or envelopes to a printer, I want the output to be e-mails sent from Outlook. Each mail will need to go to a different e-mail address, and I need to be able to insert customized bits of information like name and department, which I already have stored in spreadsheets, into the body of the message.

Does anyone know of a good way to do this? I've read about a way to do it using Word & Outlook, but I heard that has some kind of huge limitation? (Send To: isn't a location you can place custom data?) I've also found numerous software packages just by Googling for "Outlook mail merge", but I don't know which ones are good.

Any advice appreciated!

A:Outlook & Mail Merge?

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When using my Business Contact Manager contact list for a mail merge, I would like to "Sort" or "Filter" the list using the "Category" field. However, this field is not available in the Sort or Filter list choices.
How to resolve?

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I dont seem to be getting the mail merge option in the tools menu in outlook.

I think i may have to do something to link it to Word, maybe activate something in word?

Pretty urgent for me, Any help greatly appreciated.


A:Outlook + Mail Merge

I think you need to do this from Word and make sure that Outlook is the default email program.

1 more replies
Answer Match 70.14%

I am using Microsoft Outlook 2003 and I need to back-up personal folders including the inbox, sent messages, and trash folders. I am on an exchange server which has its own mail server. The more I look for help on the internet, the more confusing it becomes. Is there a simple way to accomplish this task?

A:[SOLVED] Need to back-up all outlook 2003 mail - please help!

This article describes how to automatically back up your personal folders (.pst) file in Microsoft Outlook 2002 and Microsoft Office Outlook 2003.

To use the Personal Folders Backup add-in, follow these steps:
1.Start Outlook.
2.On the File menu, click Backup.
3.Click Options and select the .pst files that you want to back up.

.The Personal Folders Backup add-in can back up files to a disk. However, the add-in cannot spread the .pst file across multiple disks. When you change backup options, select a storage location that has sufficient free space to handle your whole .pst file.

Microsoft Outlook 2000 Standard Edition
Microsoft Outlook 2002 Standard Edition
Microsoft Office Outlook 2003

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Using Outlook 2003 with Windows XP Home.

Cannot delete one e-mail in the Outbox that has 45-Meg attachment. Also cannot move it to another folder either.


A:Solved: Cannot delete e-mail in Outlook 2003

It's a little like using a sledgehammer to crack a walnut, but you could always try uninstalling Outlook (and Office if applicable) and then re-installing. After backing up your data of course.

I've just had to do the same with Office XP after encountering an unexplained error every time I tried to run GUI for DVDAuthor

Personally, unless you need Outlook to sync with work or for any of it's other more advanced features, I would switch to Thunderbird and dump it for good.



3 more replies
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Outlook 2003, can email still be recovered if a user has been deleted from Exchange?

A:Solved: E-mail recovery in Outlook 2003

I would imagine that the pst file of emails they have downloaded would also be on the computer, not to sure of that one, have a look in - C drive/Users/username/AppData/Local/Microsoft/Outlook - that is how you get to it via Windows 7 OS - have not used 2003 in a while or you could just do a search for .pst - remembering to put the dot in. on the computer they where using, or since it was connected to an exchange, ask how far their backups go.

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OK I just set up out look to view my comcast e-mail now when I go through my browser to and sign in there are no messages there not even the ones Ive sent since

setting it up my concern is that I wont be able to view my e-mail from another pc is there

a way to configure outlook so I can still view my e-mail from another computer in an

emergency hope someone out there can help me

A:Solved: e-mail through outlook 2003 &amp; through a browser

Hi plvness

In Outlook 2003:
Tools > E-mail Accounts > View or change existing e-mail accounts > Next
Select your e-mail account, click: Change

More Settings button > Advanced tab
Place a check mark in: Leave a copy of messages on the server
OK, Next, Finish to save and close.

With this option, you will need to periodically clear messages off the server, otherwise, you will stop receiving messages if it becomes full.
You can also set the option for: Remove from server after XX days.

Let us know if that works for you or not.

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After reinstalling all my software after a crash, I now cannot receive incoming email and get a message that I do not understand.

I have tried to solve this myself with no luck so thought I would seek help here.

The message is:
Task ' - Receiving' reported error (0x800CCC92) : 'Your e-mail server rejected your login. Verify your user name and password in your account properties. Under Tools, click E-mail accounts. The server responded: -ERR a password MUST be entered'

I have tried evey password that I have ever used and none work.


A:Solved: Mail cannot be received in Outlook 2003

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How do I enable the new mail notification for Outlook 2003 to make it show up in the task car? I have the Outlook icon but the new mail envelope has disappeared. Thanks!

A:Solved: Outlook 2003 New Mail Notification

Found it, advanced email options

1 more replies